By: Jane Sumerset
Submitted: 2010-03-03 11:27:19 | Word Count: 510
We all know that writing for any business purposes should always be written in a professional tone. So it needs to be properly written.
There are a lot of rules that you need to follow. Aside from writing correct and proper grammars and spelling respectively, you should also take note of how are you going to organize your text, format it well and how effect your content would look.
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It’s harder to catch your reader’s interest especially if their schedule is very hectic and there is no enough time for them to read through your writings. They might skip it or never read it completely after looking at some parts of your writing.
What you need is a creative mind in order for your recipient to read through your work. But how are you going to do it? Don’t get hesitate if you feel like you can’t do it. Here’s what you are going to observe and apply in business writing. Take note of this one.
In business writing, verbs are more crucial than you might imagine. Choosing the right one can save decision makers plenty of time, as they clarify your meaning in a more succinct way. It is also especially useful as a tool of persuasion.
For a quick example, look at these two statements.
Statement 1: I was the supervisor of a 12 man division.
Statement 2: I supervised a 12 man division.
Both statements say the same thing. However, the second was considerably shorter (five words versus eight words), apart from being more forceful, overall. If you were an HR personnel scanning resumes with those two sentences written on separate documents, which one would have been more memorable? I’m willing to bet it’s the resume containing the active verb “supervised” instead of “was.”
When you’re writing business related documents, especially ones that will be evaluated for merit, always make a point of using the most powerful verbs you can manage. Use a writing software to assist you, if need be. Just make sure you get this part done.
If you have a reorganization proposal you’re trying to get passed, don’t say things like “this new plan will see productivity increase by 10 .” Instead, state it powerfully, noting that the company can “accelerate productivity by 10 with this plan.” Did you catch the difference in those two statements? Once makes you “see”; the other “accelerates.” Which do you think will create a more solid image in your readers’ minds?
Think of it again. Sometimes, you don’t have to make your sentence long. You need to state your point directly and write it powerfully where your readers impart their interest with your paper. They look on to something what they could get from you, on what you could do for them. If you don’t state your point directly and wrote it with more flowery and unnecessary words, or even the wrong word for that sentence, then you there is a bigger chance that your writing will not be recognized by your readers.
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